An digital collection inventory system can bring you piece of mind. Taking the time to get to know each of your collectibles helps you appreciate them and make you more aware of what you own. Tracking what Peanuts collectibles you own can stop you from re-purchasing what you already have. When the time comes to sell, you can share your records to help expedite the sale. More importantly, if tragedy strikes, you’ll have records to help you rebuild your life.
What's Important in a Digital Collection Inventory System
How you want to organize your collection is up to you. Below are the factors I think are important to consider when choosing the right Inventory System.
EASE OF USE
The easier the program is to use, the more likely you are to use it! If you haven’t cataloged for a while, are you going to need a refresher course? Are there features you just can’t figure out how to use? How long does it take to fill out an entry? Can you customize the interface for just the fields you need? The more items you need to catalog, the more you’ll appreciate an easy-to-use system.
It’s fun to share our collections! If you have a partner who needs to help catalog or look up entries, make sure your solution supports multiple users. Plus, if you want your collection displayed to the world, then look for a more open solution.
The more you spend on inventory is less you can spend on your collection. However, web hosting isn’t free. The more fully featured your inventory system, the more you may need to invest. Sometimes the free solution isn’t the best solution.
EASY TO SEARCH
Inventory System Solution Suggestions
ONLINE IMAGE SERVER
Another low-tech option is to have an image server with photos of all your items. I use Amazon photos (affiliate link) to automatically backup all my Peanuts photos. Amazon photos comes with an Amazon Prime membership and includes unlimited space for photos. Couple this with your spreadsheet for a basic inventory management system. Being saved in the cloud, all the images are available in a mobile app. They are searchable and can be organized into albums. However, there isn’t any lengthy text data that can be saved with the image.
YOUR OWN WEBSITE
- Worthpoint Vault – Collection vault and price guide (affiliate link)
- Memento Database – Desktop and Android app
- Altova MyCollections – Windows, Apple and Android app
- CatalogIt – Desktop and Mobile app
- Collectify – Local and Cloud versions available
- Relic Record – Desktop software with cloud storage
- NM Collector Software – Desktop and Android app
- Intelliscanner – Barcode inventory system
- Collectorz.com – Desktop and Mobile app for books, movie or comics
If you’re here, you realize you probably need some form of a digital collection inventory system. Give a few free apps a try and see what you like. Put in a couple of records and play around. Decide what you really want an inventory system for. Finally, talk to your insurance agent about coverage of your collection. Once you’ve narrowed down what you feel comfortable with, get yourself started! Be sure to let me know how it goes at firstname.lastname@example.org.